Below is the suggested method for how to reconcile backdated NHS payments.

Create a patient called NHS Payment.

Go to the Sales Module for the created patient.

Create a sale for each of the different backdated payments.

GOS1 Payments

For a GOS1 backdated payment, use NHS Sight Test and amend the Description to something similar to the example shown in the picture below.

Then amend the price of this with the keypad on the right-hand side so that the Line Total is the amount of the extra backdated payments you received for GOS1s from the NHS.

Then add this sale to the basket.

Then click 'Confirm Sale'.

This sale has now automatically been paid off as a Deferred Payment under NHS Fee.

GOS3 And GOS4 Payments

For GOS3 and GOS4 payments we can use 'Misc Frame' to put the payment through.

Go to the patient's Sales Module and click 'Create Sale'.

Then click 'Get Frame or Sunspec'.

Search 'Misc Frame' and select the relevant option from the list and click 'Ok'.

Again, amend the Description to something similar to the example shown below.

Then amend the price of this with the keypad on the right-hand side so that the Line Total is the amount of the extra backdated payments you received for GOS1s from the NHS.

Then add this sale to the basket.

Then click 'Confirm Sale'.

On the Payment screen pay off backdated GOS3 payments as 'Voucher' and backdated GOS4 payments as 'NHS Repair'.

Then click 'Confirm Amount'.

Then click 'Confirm Total Payment'.

Repeat this process for backdated GOS4 payments (however paying off the GOS4 payments as 'Repair'), so you should end up with 3 payments for each of the 3 voucher types.

Deferred Payments

Now go to Deferred Payments and find each payment by using the Payment Type filter.

Select the payments and click 'Update Selected Records to "Submitted"'.

Then go to 'Not yet paid submitted between' and select the payments as part of your NHS Remittance for GOS1/3/4 payments.

Once the Total Amount Selected matches what you have been paid for GOS1/3/4s plus that of the backdated payments for each of these voucher types, update the selected records to Paid as you normally would with NHS Remittance.

These backdated payments will now show up in Cashing Up and can be accounted for.