If you are not using the i-Clarity clinical records, then prescriptions for a patient are entered in the Rx area. If you are using clinical records, then a summary prescription will be automatically created in this form so that it can be viewed by the front of house team. You would also use this form to enter prescriptions from elsewhere.

Freatures of the Patient Prescription Form

Entering a New Prescription

Click on the 'Rx' button.

You will be presented with the Summary Rx form. If this is the first time that a prescription has been entered for this patient, you will be presented with a new, blank form. If the patient already has a prescription, then you must click the ‘New’ button to create a new Rx form.

After clicking the ‘New’ button, the new prescription form needs to be completed.

The patient’s name will be automatically shown at the top of the form.

It will also automatically populate the test date with today’s date.

Tick the ‘Referred’ box if you are referring the patient to another health professional.

The ‘Use For Recall’ box will be automatically ticked. Untick this box if you do not want the new information you are adding to affect the current recall the patient is on. For example, if you are entering a retest prescription.

If you are an Optometrist completing a new prescription, then the Optometrist field will be automatically populated with your name.

If you are completing a new prescription on behalf of an Optometrist, then you will need to click on the arrow next to the N/A selection and then select the correct Optometrist name from the drop-down list.

If you are entering an outside Rx then you should leave the Optometrist selection as N/A.

You can then fill out the prescription values, if this is not the first prescription for the patient then you will be able to compare the prescription values against the previous prescription values which are displayed above.

Next complete any clinical notes about the current prescription/visit that may be of value to anyone viewing the computer prescription without the full paper clinical record. For example, Dry eye drops recommended.

Note anything discussed about new or updating spectacles in the handover notes section.

Select from the drop-down list at the top of the form the recall that is applicable to that patient.

The recall scheme can be left as N/A if the prescription is from elsewhere or it is a visit that does not require a recall e.g. recheck.

For patients who already have a prescription on the system then the recall scheme will automatically be completed with the recall scheme that was selected at the last exam and will only need to be amended if needed.

Selecting a Recall Scheme will automatically populate the Next Due Date.

The type field will be automatically complete with either of the following 3 options:

Exam elsewhere – This is the default if you have the full clinical records module because you should only be adding an outside Rx via this method All prescriptions created in the practice should be entered in the clinical records module.

Private – This will be the default if the patient does not have an NHS reason selected on the front of their record.

NHS – This will be the default if the patient does have an NHS reason selected on the front of their record.

If the automatic default is not correct, then it can be amended by clicking on the arrow to show the drop-down list of other available options.

Then you can select a Recommendation.

The available options for recommendation are:

Calling Back, CL Dispense, Dispense, Gone Elsewhere, Stable Rx, No Rx, Unknown, No Change.

If needed, you can also record an early recall code against a prescription. Click on the ‘Select’ button next to the early recall code field.

This will open another window that lists all the available codes. Click on the correct code and then click ‘OK’.

This will insert the selected early recall code into the field.

In the bottom right-hand corner of the prescription form is the prescription charges selection box. If the patient has an NHS, or Private exam type selected in the exam type box at the top of the screen then i-Clarity will automatically populate the selected fees box with an NHS sight test fee or a private sight test fee. You can add or amend selected fees, as necessary.

To add an additional fee, double click on the fee listed in the ‘Available Fees’ box.

Double click on a selected fee to remove it from the ‘Selected Fees’ box.

Any fees in the selected box when the prescription is saved, will be automatically put through the patient point of sale account. *Only for advance or pro systems.

Now you are ready to save the prescription for the patient by clicking on the ‘Save’ button.

Once saved, the patient account will be updated with any fees and the front of the patient record will be updated with details of this visit.