The principle behind contact lens prescriptions and sales in i-Clarity, is that contact lenses are arranged in ‘Brands’ and each brand is associated with one or more specific products. A brand is specified by the manufacturer itself.

For example: Johnson & Johnson own a brand called ‘1-DAY ACUVUE MOIST'. 

Within i-Clarity, when you create a new CL prescription, you select the brand from the brand drop-down and this will allow you to select the validated values for that brand:

However, Johnson & Johnson supply lenses under that brand name in at least 3 different pack sizes: a 30 pack, a 90 pack and a 5 pack of trials.

So, in i-Clarity, a given Brand is linked to 1 or more product codes that correspond to each of the available pack sizes for that brand. Whenever you need to supply contact lenses, then you are presented with all the different pack sizes that are available for the prescribed brand of lens.

Features of the Contact Lens Prescription Form

Entering a New Contact Lens Prescription

Click on the 'C Lens' button.

You will be presented with the summary contact lens prescription form. If this is the first time that a prescription has been entered for this patient, then you will be presented with a new, blank form; if the patient already has a contact lens prescription, then you must click the ‘New’ button to create a new Rx form.

After clicking the ‘New’ button, the new contact lens prescription form needs to be completed.

The patient’s name will be automatically shown at the top of the form.

It will also automatically populate the date of visit with today’s date.

The ‘Use for Recall’ box will be automatically ticked, untick this box if you do not want the new information you are adding to affect the current recall the patient is on.

If you are an Optometrist or CL Optician completing a new contact lens prescription, then the Optician field will be automatically populated with your name.

If you are completing a new prescription on behalf of an Optometrist, then you will need to click on the arrow next to the N/A selection and then select the correct Optometrist name from the drop-down list.

If you are entering an outside Rx then you should leave the Optometrist selection as N/A.

You can then fill out the prescription values, if this is not the first prescription for the patient then you will be able to compare the prescription values against the previous prescription values which are displayed above.

Firstly, select the brand of contact lens you are prescribing from the drop-down list.

Once a brand has been selected the first set of validation will be available for selection from the first value drop-down list.

Select the validated option for each prescription value moving from left to right.

Once you have completed the right eye, you can either complete the left eye in the same way, or you can click the ‘Copy Right to Left’ button. This will copy all the values from the right eye to the left eye and then you can make any necessary edits as required.

Underneath the prescription is a field for the right and left eye, called Pararmeters.

Anything entered in this field will be attached to the Contact Lens prescription and will be shown on contact lens orders in other areas of the system.

This field is useful for RGP lenses.

Just below the prescription information is a button called ‘Show Over-refraction’.

Clicking on this button will show a new window with space for you to enter an over-refraction for that lens.

Once you have entered the over refraction click ‘Confirm’. This will close the window.

Once the over refraction has been confirmed. You can view the over refraction again by clicking the ‘Show Over-refraction’ button and then you can close the window by clicking the ‘Hide Over-refraction button’.

Next complete any clinical notes about the current contact lens prescription/visit that may be of value to anyone viewing the computer contact lens prescription without the full paper clinical record. For example, the patients contact lens solution.

Wearing Modality can then be typed in the field.

There is also a drop-down to record the Dominant Eye.

Select from the drop-down list at the top of the form the recall that is applicable to that patient.

Selecting a recall scheme automatically updates the Next Visit Due and Expiry date fields on the prescription.

Select a Type option for the type of appointment that was completed.

The options available in the visit type field are Aftercare, New CL Rx, Update CL Rx, Replacement, Trials Evaluation, Emergency.

In the bottom right-hand corner of the contact lens prescription form is the prescription charges selection boxes.

To add a fee to the Selected Fees box, double click on the fee listed in the Available Fees box.

Double click on a selected fee to remove it from the ‘Selected Fees’ box.

Any fees in the selected box when the prescription is saved will be automatically put through the patient Point of Sale account. *Only for advance or pro systems.

Now you are ready to save the prescription for the patient by clicking on the ‘Save’ button.

Once saved, the patient account will be updated with any fees and the front of the patient record will be updated with details of this visit.

Click ‘Save’ or ‘Save and Update Recall’.

If the ‘Use for Recall’ box is ticked at the top of the contact lens prescription, then both the ‘Save’ and the ‘Save and Update Recall’ button will save the contact lens prescription and update the patient’s recall.

If the ‘Use for Recall’ box is not ticked, then the ‘Save’ button will only save the contact lens prescription without updating the recall. The ‘Save and Update Recall’ will apply a tick to the ‘Use for Recall’ box and then save the prescription and update the recall.

Duplicating a Previous Prescription

If you are on an existing prescription record and you want to create a new record but keep the brand that was used in the existing prescription, then it is best to click on the ‘Duplicate’ button. This will copy the brand selected and its prescription values into a new record.  You can then make any necessary adjustments to the prescription using the validated drop-downs.

The visit date, expiry date, and next due date will all be updated, and the available fees will appear. All other fields will be duplicated exactly.

If the brand you decide to duplicate is no longer current, (this is set in the brands tab in Maintenance), then an error message will occur:

You can still click ‘Yes’ to continue using this brand in a new prescription but as it is set to not being available in your branch there may be issues when requesting a contact lens order. 

Brands that are no longer current will be highlighted in pink in the Brand dropdown list on the contact lens prescription form.