The i-Clarity Clinical Records module consists of 4 record types: Pre-Screening, Clinical Records, CL Records and Non-Sight Test (Other).

Contact Lens Clinical Record

The Contact Lens Clinical Record form is intended to record the clinical notes of any exam related to a contact lens appointment.

There are several text fields throughout the form, that can be completely blank so that you can free type whatever you want into it.

Alternatively, you can use pre-created templates that have appropriate questions and (optionally) ‘tags’ – defined by right and left chevrons like these: << >> - that allow you to select from predefined lists of answers.

Templates come in two forms, either Generic – that is, they are usable by all members of the practice, or Individual – they are specific to the currently logged in user.

Templates can be selected by clicking the down arrow. This will give you the choice of selecting from the list of generic templates or your own personal ones. Note that each user can set a template to be the default that is used in this field, if you do this then you only have to select a template if you want to use a different one from the default, (e.g. if you have a different template for a child rather than an adult.)

You can move through the prompts in a template by pressing the Tab key on your keyboard (that will automatically move the insertion point, to the next colon (:).

Contact Lens Clinical Record Form Features

To open the Contact Lens Clinical Record form, click on the 'Clinical' icon.

This will open the clinical menu.

Click on the 'Contact Lenses' button.

This will open a Contact Lens Clinical form for the active patient.

For patients who have had a contact lens exam before the form will open with the last record visible. For patients without a previous record a new record will be shown.

The behaviour and use of each of the contact lens clinical record form fields is described below.

Non-Sight Test Form Buttons

Finalising the Examination

When you first exit a new Record, you are presented with the ‘Confirm CL Clinical Record’ Screen, which looks like this. This form allows you to double check the visit type and recall selected and then to apply fees to the patient’s account.

Note: You do NOT have to complete this when you first exit a record, e.g. you may wish to close a record then return to it to decide an appropriate recall interval, or whether or not to charge additional fees or refer the patient. If this is the case, then click the button ‘Close Without Confirming Details’. This form will continue to be displayed whenever you access the clinical record until you click on the ‘Confirm’ button.

Because the information that you need to ‘Confirm’ is so important there is a column on the ‘Clinic Outcomes’ report – ‘Fin’(Finalised) – which is set to ‘Y’ once the record has been confirmed. We strongly recommend reviewing this report after each clinic to ensure that each record has been fully completed. This way you can check that each record from the day’s clinic has been updated.